This privacy statement will explain which personal data we collect from you, with which purpose, who we share this personal data with and how we secure it. This privacy statement applies to website visitors, registrants to our events and job applicants.

What is personal data?

Personal data is any data that can identify an individual. Someone is identifiable if his or her identity can be established without disproportionate effort. Both data used to directly identify a person (such as name and address) as data used to indirectly identify a person (pseudonymous data, IP addresses etc) count as personal data.

Personal data processed by Van Voorden

Van Voorden processes different categories of personal data in the course of its business activities. We collect personal data through the contact form and complaint form on our website.

Personal data collected through the website
Contact form Our website offers the possibility to fill in a contact form. With this contact form Van Voorden records and processes the following personal data:

• Name
• E-mail address
• Region and country
• Your question or complaint

The information and data which you provide by filling in the contact form are only used to answer or handle your question or complaint. If necessary, we will use the information in order to contact you in the context of this question.

Cookies

A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is usually a small piece of data sent from a website and stored in a user’s web browser while a user is browsing a website. When the user browses the same website in the future, the data stored in the cookie can be retrieved by the website to notify the website of the user’s previous activity. Cookies were designed to be a reliable mechanism for websites to remember the state of the website or activity the user had taken in the past. This can include clicking particular buttons, logging in, or a record of which pages were visited by the user even months or years ago. Third parties, such as Doubleclick.net, Google Analytics and AddThis, may change cookies or issue cookies other than those listed below.

Google Tag Manager

Google Tag Manager is a tag management system that allows you to quickly and easily update tags and code snippets on your website or mobile app, such as those intended for traffic analysis and marketing optimization. The tag management system reduces errors and frees Van Voorden from having to involve a developer when configuring tags.

Google Analytics

Van Voorden uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies” to help Van Voorden analyse how users use our site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for Van Voorden and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.   Google and all its subsidiaries, such as Google Analytics and Doubleclick, abide by the EU-US Privacy Shield.

Identification via a personal unique code

Van Voorden’s website may also place cookies when log-in is completed for the first time. This cookie contains a unique code. It will assist you in using the full functionality of the site such as registering for an event you were invited to. Any personal information you provide to Van Voorden via our website is not stored in the cookie, but is kept in the data warehouse behind our site. Your personal information is not transferred to any third party.

For more information about the options regarding the acceptance of cookies, please consult the help function in your browser or click on one of the following links:

• Cookie-settings Microsoft Edge
• Cookie-settings Firefox
• Cookie-settings Google Chrome
• Cookie-settings Safari
• Cookie-settings Opera

Social media buttons

On our website we provide you with buttons in order to share a webpage on social networks such as Twitter and Facebook. These buttons work through a code owned by the respective social network company. This code will place a cookie on your hard drive. We have no control over this code or cookie and thus refer you to their policies (which change frequently).

However, as far as we are aware, the information collected through these cookies is, or is made, anonymous and transferred to the respective issuer of the cookie.

Links

For your convenience, we have provided links to certain third party web sites. If you choose to visit a third party’s site, please be aware that the third party’s privacy policy, and not Van Voorden’s, will govern your activities and any information you disclose while visiting the third party’s site.

Personal data obtained in a different manner

Events of Van Voorden: With regards to registrants of our events, Van Voorden records personal data of interested or invitees who register for our events. These personal data are provided by the invitee or registrants on their own initiative, when they register themselves for the event. From registrants the following data is stored:

• Name, address and residence details
• Phone number
• E-mail address or other electronic communications
• Gender, date of birth and / or age
• Specific event information, needed in order to organize the event. Such as seminars which they would like to attend, dietary wishes, etc.

Security and data protection

To protect your privacy and the confidentiality of your personal data, Van Voorden implemented appropriate technical and organizational measures. To prevent misuse of personal data through the website, we have enabled encryption on our website. Through this encryption, the data traffic between you and the webserver is inaccessible for unauthorised parties.

In addition, the entire network infrastructure is scanned for viruses, malware and intrusion attempts. The managing and protection of personal data is based on the internationally recognized security standard ISO 27001. Regular check-ups of Van Voorden’s infrastructure and the security processes are done by independent auditors.

Right to access, addition, correction and deletion You have the right to access your own personal data. You can submit a request to Van Voorden to review which personal data was recorded about you and for what purposes. To prevent abuse of this right, we ask you to specify which personal data you wish to access. To make this request you can contact info@vanvoorden.com

To verify your identity, we ask you to send a copy of your identity card or driving license. It is advisable to cover the social security number and photograph and write the word ‘copy’ on it.

You have the right to correct, add or remove personal data if it is incorrect, incomplete or processed in violation of a legal provision. To exercise these rights, you can contact info@vanvoorden.com. You will receive a written reply within four weeks.

Data retention

Van Voorden will not store personal data longer than necessary for the purposes of the processing. We will keep the personal information that you provide to us via the contact form as long as necessary to handle your question or complaint.

Personal information provided by job applicants will be stored until four weeks after the application process is ended or one year if the personal data is being stored with the consent of the data subject.

With regards to personal information provided by registrants for events of Van Voorden, until a request for the removal of the data is made or one year after the relationship between data subject and Van Voorden is ceased.

Changes Van Voorden can change the privacy statement at any moment. We will make an announcement of these changes on our website. Older versions of our privacy statement will be stored in our archives.